8 AI tools for cleaning businesses in 2026 — what each one does, how you'd use it, and what it costs

The short version

The quote call you miss on a job is the job you don't win. An AI receptionist like Goodcall (from $79/month) answers the phone and books the estimate while your hands are full. If you run Jobber, its AI receptionist is an add-on inside the software you already use.
For a residential maid service, scheduling and reminders are the daily grind. ZenMaid (from $19/month + $4/seat) runs recurring cleans, reminders, and online booking. Jobber (from $39/month) does quotes, scheduling, and invoices in one. Housecall Pro (from about $59/month) is the fuller all-in-one as you grow.
Crews and hours are where money leaks on hourly work. Connecteam (free up to 10 users; paid from $29/month) and Swept (from $30/month) handle scheduling and GPS clock-in. Swept adds multilingual crew chat and supply tracking for janitorial teams.
Commercial accounts want proof the work got done. CleanTelligent, from Otuvy (from $175/month), runs quality inspections and branded client reports. Janitorial Manager (by quote) handles bidding and work loading on the ISSA cleaning-times database.
Pick one problem, run it 30 days, then add the next. If the tool makes or saves back more than it costs in a month, it's worth a trial. Don't buy five at once.

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At a glance

All 8 tools side by side

Starting prices are the vendor's published entry tier where they publish one. A couple of the commercial tools quote by phone — those say "by quote."

Free to use. We earn nothing on the tools or local pros we point you to.

Tool	Category	Best for	Starting price	Setup time
ZenMaid	Maid-service scheduling + booking	Residential maid services	$19/mo + $4/seat	1–3 weeks
Jobber	All-in-one (quote + schedule + invoice)	Residential + light-commercial default	From $39/mo (Core)	1–3 weeks
Housecall Pro	All-in-one (schedule + invoice + comms)	Growing cleaners wanting it all together	From ~$59/mo (annual)	2–4 weeks
Connecteam	Crew scheduling + GPS time tracking	Hourly cleaning crews	Free (to 10 users); paid from $29/mo	1–2 weeks
Swept	Commercial janitorial ops	Janitorial crews across accounts	From ~$30/mo (Launch)	2–4 weeks
CleanTelligent (Otuvy)	Quality inspections + client reporting	Commercial accounts needing QC + reports	From ~$175/mo	3–6 weeks
Janitorial Manager	Bidding + work loading + inspections	Commercial bidding on ISSA times	By quote	3–6 weeks
Goodcall	AI receptionist (answers + books)	Catching quote calls while on a job	From $79/mo (Starter)	Under 1 week

Published monthly starting prices for the tools in the table above (annual billing where noted). Janitorial Manager is priced by quote.

A starting point drawn from the “best for” column above. Not the only path — most pick one tool and run it for a month.

Pricing and setup times as of 2026-07-13. Always confirm current pricing with the vendor — plans and promos change.

The deep dives

The 8 tools, one at a time

Grouped roughly by what they fix. What it does, the standout features, how you'd use it in a real week, the price, who it's for, and one honest caveat each.

ZenMaid

Maid-service scheduling + booking

What it is. ZenMaid is scheduling and booking software built for one thing: running a residential maid service. It handles your calendar of recurring cleans, sends automated text and email reminders, takes bookings through an online form, and keeps your cleaners and customers in the loop without you doing it by hand.

Standout features

Recurring-job scheduling. Set up weekly, biweekly, or monthly cleans once and let the calendar carry them forward, with drag-and-drop when plans change.
Automated reminders. Text and email reminders to customers and cleaners so fewer people forget and fewer cleans get missed.
Online booking forms. A form on your site that lets new customers request a clean without a phone call.
Cleaner app and customer portal. Your team sees their day on a phone; customers can see and manage their appointments.
Built for maids, not general contractors. The whole tool is shaped around how a maid service actually books and runs.

A real week with it. Monday's recurring cleans are already on the calendar, so you're not rebuilding the schedule from scratch. Customers get an automatic reminder the day before, which cuts the "oh, was that today?" cancellations. A new lead fills out your booking form instead of playing phone tag, and your cleaners open the app to see where they're going and what each home needs.

Pricing (as of 2026-07-13, confirm with vendor)Starter $19/mo plus $4 per cleaner seat. Pro $39/mo plus $14 per seat. Free trial offered; no card processing baked in.

Best forResidential maid services, solo to mid-size, that want scheduling, reminders, and online booking built for their trade rather than generic field-service software.

Honest take. ZenMaid is focused on the maid-service side, so it's light on the heavy commercial-janitorial stuff like bidding and work loading. And the per-seat pricing means the monthly cost climbs as your crew grows, so run the seat math for the size team you actually have.

Visit ZenMaid → from $19/mo + $4/seat

Jobber

All-in-one (quote + schedule + invoice)

What it is. Jobber is all-in-one software for home-service businesses. For a cleaning company it ties together quoting, scheduling, dispatching, invoicing, and getting paid, plus automated customer follow-ups and an AI receptionist add-on. It's the small-business default a lot of residential and light-commercial cleaners land on.

Standout features

Quotes to invoices in one flow. Send a quote, book the job, and invoice it without re-typing the customer's details three times.
Scheduling and dispatch. A calendar for your crews with routing, so the right cleaner gets to the right home.
Online booking and a client hub. Customers can request work and see their quotes, appointments, and invoices in one place.
Automated follow-ups. Reminders, on-my-way texts, and review requests that fire on their own.
AI receptionist add-on. An add-on that answers calls and books jobs, so a missed ring turns into a booked estimate.

A real week with it. A lead asks for a price, you send a quick quote from your phone, and they approve it online. The job lands on the schedule, your cleaner gets an on-the-way text sent to the customer, and the invoice goes out the second the clean is done. Payment comes in online, and a review request goes out a day later without you lifting a finger.

Pricing (as of 2026-07-13, confirm with vendor)Core from $39/mo. Higher Connect and Grow tiers add more users, online booking, and automation; the AI receptionist is an add-on. Free trial offered; confirm current tier prices with Jobber.

Best forResidential and light-commercial cleaning businesses that want quoting, scheduling, invoicing, and payments in one tool as they grow past a notebook and a group text.

Honest take. Jobber is a strong generalist, not a maid-specific tool, so a pure recurring-cleans shop might find ZenMaid a tighter fit. The features you probably want most, like online booking and the AI receptionist, sit on higher tiers or as paid add-ons, so price the whole setup, not just the $39 headline.

Visit Jobber → from $39/mo (Core)

Housecall Pro

All-in-one (schedule + invoice + comms)

What it is. Housecall Pro is a field-service platform that pulls scheduling, dispatch, invoicing, payments, online booking, and customer messaging into one app. For a cleaning company that's outgrowing a spreadsheet, it's the "run the whole office from your phone" option, with marketing and review tools built in.

Standout features

Scheduling and dispatch. Assign jobs, route crews, and see the day at a glance on desktop or phone.
Invoicing and payments. Send invoices and take card payments in the app, with the money tied to the job.
Online booking. Let customers book a clean straight from your website or a link.
Customer messaging and reminders. Automated texts, on-my-way alerts, and follow-ups keep customers in the loop.
Marketing and reviews. Built-in tools to ask for reviews and run basic marketing to past customers.

A real week with it. Jobs get scheduled and dispatched to your crews from one board. Customers book online, get reminders, and pay in the app when the clean's done. During the week the system nudges happy customers for a review and helps you re-book the ones you haven't seen in a while, so the office side keeps running while you're out on jobs.

Pricing (as of 2026-07-13, confirm with vendor)Basic from about $59/mo billed annually (roughly $79 month-to-month). Higher tiers add users and marketing tools; payments are priced separately as processing. Free trial offered.

Best forGrowing residential and light-commercial cleaning companies that want scheduling, invoicing, payments, and customer comms in one platform rather than three separate apps.

Honest take. It's a broad home-service tool, not cleaning-only, so some of it is built for trades like plumbing and HVAC. Card processing is a separate cost on top of the monthly fee, and the lower tiers cap your users, so a bigger crew may need to move up a plan. Check that the features you need aren't stuck on a higher tier.

Visit Housecall Pro → from ~$59/mo (annual)

Connecteam

Crew scheduling + GPS time tracking

What it is. Connecteam is a crew-management app for teams that don't sit at a desk. For a cleaning company it handles employee scheduling, a GPS time clock, task checklists, and team chat, all from a phone. It's built to answer the question every cleaning owner asks: who worked where, for how long, and did they do the checklist.

Standout features

Employee scheduling. Build and send shifts, let cleaners see their week, and handle swaps and open shifts.
GPS time clock with geofencing. Cleaners clock in at the job site, not the parking lot, so your hours are the real hours.
Task checklists and forms. Digital cleaning checklists and forms crews fill out on site, so nothing gets skipped.
In-app chat and updates. One place to message the team instead of a dozen personal text threads.
Free starter tier. Free for up to 10 users, so a small crew can run the basics at no cost.

A real week with it. You build the week's shifts once and each cleaner sees theirs on their phone. They clock in when they reach the home or office, so your payroll hours match the work. The cleaning checklist lives in the app, so a new hire hits every room, and if a site needs a note, it goes in team chat instead of a scattered group text.

Pricing (as of 2026-07-13, confirm with vendor)Free for up to 10 users. Paid plans from about $29/mo for the first 30 users, billed annually, then a small per-user fee above that. Free trial on paid tiers.

Best forCleaning businesses with hourly crews, residential or commercial, that mainly need scheduling, honest time tracking, and checklists, without a full quoting-and-invoicing system.

Honest take. Connecteam is a team-and-labor tool, not a quoting or invoicing system, so you'll still need something else for estimates and billing. It's a general workforce app used across many industries, not cleaning-specific, so you'll set up your own checklists rather than get cleaning ones out of the box.

Visit Connecteam → free; paid from $29/mo

Swept

Commercial janitorial ops

What it is. Swept is operations software made for commercial janitorial companies, not residential maids. It handles crew scheduling, time tracking with geofencing, multilingual team chat, supply tracking, and inspections, aimed at the reality of janitorial work: crews spread across office buildings and accounts, often working nights, sometimes not all speaking the same first language.

Standout features

Janitorial scheduling. Build and manage crew schedules across multiple accounts and buildings.
Time tracking with geofencing. Clock-ins tied to the building, so you know the crew was actually on site.
Multilingual team chat. Messaging that translates, so a manager and a crew can communicate across languages.
Supply tracking. Keep an eye on cleaning supplies per account so you're not caught short mid-shift.
Inspections and problem reporting. Crews and supervisors flag issues and log inspections from the app.

A real week with it. Your night crews see their buildings and shifts in the app and clock in on site, so you trust the hours. A supervisor runs a quick inspection and logs it. When a crew member spots that a building's low on paper towels, it goes into supply tracking instead of getting forgotten, and the multilingual chat means a note from the office actually lands with the crew.

Pricing (as of 2026-07-13, confirm with vendor)Launch from about $30/mo for up to 15 locations. Higher tiers add locations and features and are priced by quote. Confirm current tiers with Swept.

Best forCommercial janitorial companies running crews across several accounts and buildings that need scheduling, honest time tracking, supply visibility, and team communication in one place.

Honest take. Swept is built for the commercial janitorial side, so a residential maid service will find it heavier than it needs. It's an operations tool, not a bidding or work-loading system, so if your core need is winning and pricing commercial contracts, look at Janitorial Manager alongside it.

Visit Swept → from ~$30/mo (Launch)

CleanTelligent (Otuvy)

Quality inspections + client reporting

What it is. CleanTelligent, now part of Otuvy, is quality-inspection and client-reporting software for commercial cleaning. It's built around proving the work got done: custom inspection checklists, work orders, corrective actions, and branded reports you can hand the client. On commercial accounts, that paper trail is often what keeps the contract.

Standout features

Custom inspection checklists. Build the quality checklists your accounts expect and run them from a phone or tablet on site.
Branded client reports. Turn inspections into clean, on-brand reports you send the client as proof of quality.
Work orders. Log and track work requests and one-off jobs tied to an account.
Corrective actions. When an inspection turns up a problem, assign and track the fix so it doesn't get lost.
Account-level history. A record of inspections and issues per building you can point to when a client asks.

A real week with it. A supervisor walks a building with the inspection checklist on a tablet, scoring each area. Anything that falls short becomes a corrective action assigned to a crew member. At the end of the month the client gets a branded report showing the inspections and how issues got handled, so the value of your service is on paper, not just in a clean office they take for granted.

Pricing (as of 2026-07-13, confirm with vendor)QC Basic from about $175/mo. Higher tiers add users, work orders, and reporting depth and are priced by quote. Confirm current tiers with CleanTelligent / Otuvy.

Best forCommercial cleaning companies with accounts that expect documented quality control and regular client reporting, especially where a clean inspection record protects the contract.

Honest take. This is a quality-and-reporting layer, not a full scheduling, bidding, or invoicing system, so it usually sits on top of a crew tool, not instead of one. At about $175/month to start, it's a bigger commitment than the residential-side apps, so it earns its keep on real commercial accounts, not a two-home-a-day maid route.

Visit CleanTelligent → from ~$175/mo

Janitorial Manager

Bidding + work loading + inspections

What it is. Janitorial Manager is a commercial-janitorial platform built around winning and running accounts. Its standout is bidding and work loading on the ISSA cleaning-times database, so you price a building on real industry cleaning times instead of a gut guess, plus inspections, time tracking, inventory, and a client portal.

Standout features

Bidding on ISSA cleaning times. Price a job using the industry cleaning-times database, so your bids are grounded in real numbers.
Work loading. Map out how long each area of a building should take, so you staff and price it right.
Inspections. Run and log quality inspections tied to each account.
Time tracking and inventory. Track crew hours and cleaning-supply inventory across accounts.
Client portal. Give accounts a window into service, requests, and communication.

A real week with it. A new office building comes up for bid. Instead of guessing, you work-load it on ISSA cleaning times and hand over a bid you can actually staff and defend. Once you win it, the crew's hours, the supplies, and the inspections all live in the same system, and the client can see service updates through their portal.

Pricing (as of 2026-07-13, confirm with vendor)By quote. Janitorial Manager doesn't publish prices; you get a number from a demo based on users and modules. Larger operations commonly report roughly $500 a month and up. Confirm your figure with the vendor.

Best forCommercial janitorial companies that bid on buildings and want work loading, inspections, time tracking, and inventory in one platform built for the trade.

Honest take. No price is published, so you can't comparison-shop without a demo, and the reported entry cost is higher than the residential-side tools. It's built for the commercial bidding-and-operations side, so a residential maid service is paying for a lot it won't use. The $500-and-up figure is a common report, not an official vendor price, so get your own quote.

Visit Janitorial Manager → pricing by quote

Goodcall

AI receptionist (answers + books)

What it is. Goodcall is an AI phone receptionist. It answers your business line around the clock, talks to callers like a person, answers common questions, books appointments, and texts callers a link or a confirmation. For a cleaning owner whose hands are full of a mop or a buffer, it's the difference between a missed ring and a booked estimate.

Standout features

24/7 call answering. Picks up every call, including nights and weekends, so a lead never hits a dead line.
Answers common questions. Handles the "do you clean move-outs?" and "what are your hours?" calls from a script you set.
Books appointments. Takes the details and books the job or estimate right on the call.
Texts callers. Sends a follow-up text with a link, a confirmation, or your booking page.
Call logs and transcripts. A record of who called and what they wanted, so nothing slips.

A real week with it. You're elbow-deep in a job when the phone rings. Goodcall picks up, tells the caller you handle move-out cleans, gets their address and preferred day, and books the estimate, then texts them a confirmation. You come off the job to a booked lead instead of a missed call and a voicemail you'll get to eventually.

Pricing (as of 2026-07-13, confirm with vendor)Starter from $79/mo. Higher tiers run about $129/mo and $249/mo, adding agents, minutes, and features. Free trial offered.

Best forOwner-operator and small-crew cleaning businesses that miss quote calls while they're on a job and want a 24/7 receptionist to catch and book them.

Honest take. Goodcall is a phone layer, not a scheduling or invoicing system, so it works best alongside a tool like ZenMaid or Jobber. It's a general-business AI receptionist, not cleaning-specific, so you'll script it with your own services. And if you already run Jobber, its built-in AI receptionist add-on may cover the same job without a second subscription, so compare the two before you buy both.

Visit Goodcall → from $79/mo (Starter)

How to choose

Which one should you start with?

You don't need all eight. Pick the one that fixes your biggest, most expensive problem, run it for 30 days, and add the next only if the first one earned its keep.

You're missing quote calls

The phone ringing out while you're on a job is a job that went somewhere else. An AI receptionist like Goodcall (from $79/mo) answers and books 24/7. If you already run Jobber (from $39/mo), its AI receptionist add-on does the same inside the software you use for quotes and scheduling.

You run a residential maid service

Recurring cleans, reminders, and booking are the daily grind. ZenMaid ($19/mo + $4/seat) is built for exactly that. If you want quoting, invoicing, and payments in the same place, Jobber (from $39/mo) or Housecall Pro (from ~$59/mo) is the all-in-one step up.

Crew hours don't add up

If you can't trust who worked where and for how long, get honest time tracking. Connecteam (free to start, paid from $29/mo) does scheduling and a GPS clock for any crew. Swept (from ~$30/mo) does the same for janitorial teams and adds multilingual chat and supply tracking.

You run commercial accounts

Commercial clients want proof and fair bids. CleanTelligent (from ~$175/mo) runs quality inspections and branded client reports. Janitorial Manager (by quote) handles bidding and work loading on the ISSA cleaning-times database, so your bids hold up.

A simple 30-day plan

Find the thing that costs you most.
Missed quote calls, scheduling and reminders eating your evenings, crew hours you can't trust, or commercial clients wanting proof. Be honest about which one stings worst right now.
Match it to one tool, not five.
Missed calls go to an AI receptionist. Maid scheduling goes to ZenMaid or Jobber. Crew hours go to Connecteam or Swept. Commercial quality goes to CleanTelligent. Bidding goes to Janitorial Manager. One tool.
Run a 30-day trial on real jobs.
Most of these offer a free trial or a demo. Turn it on with real customers, real crews, and real calls, and measure the one number you wanted to move.
Train whoever runs the schedule and the phone.
You, your office manager, or your lead. The heaviest user has to be comfortable before anything else changes.
Check the number, then expand or swap.
Fewer missed calls? Fewer no-shows? Cleaner crew hours? Happier accounts? If it moved, keep it and add the next tool. If it didn't, swap the tool, not the whole plan.

Rough budget to start: most cleaning businesses can get going for somewhere between free and about $175 a month on one tool, before card processing. The trick isn't spending more, it's picking the right one. If the tool makes or saves back more than it costs in a month, it's worth a trial. And if you'd rather not wire it up yourself, a local AI consultant from our free directory can pick the tools and set them up for you.

Common questions

Cleaning business owners ask us these

What's the best AI tool for a cleaning business that keeps missing quote calls?

Start with an AI receptionist. Goodcall answers your line 24/7, answers common questions, and books jobs, starting at $79 a month. If you already run Jobber, its AI receptionist is an add-on that answers and books inside the software you use for quotes and scheduling. Both catch the calls you can't grab with your hands full of a mop or a buffer, and turn a missed ring into a booked estimate. Pricing as of 2026-07-13; confirm with each vendor.

Which software is best for a small residential maid service?

For a maid service, ZenMaid is built for exactly your job: recurring cleans, automated text and email reminders, and online booking, starting at $19 a month plus $4 per cleaner seat. If you want quoting, invoicing, and payments in the same place, Jobber is the all-in-one small-business default, starting at $39 a month. A common path is ZenMaid if scheduling and reminders are the whole headache, Jobber if you want the office side handled too. Pricing as of 2026-07-13; confirm with each vendor.

What's the best software for a commercial janitorial company?

It depends on which part hurts. For running crews across accounts, Swept handles scheduling, geofenced time tracking, multilingual team chat, and supply tracking, starting around $30 a month for up to 15 locations. For quality and client trust, CleanTelligent runs inspections and branded reports you can show the client, from about $175 a month. For bidding and work loading on the ISSA cleaning-times database, Janitorial Manager is built for that, priced by quote. Many commercial companies run a crew tool plus a quality tool. Pricing as of 2026-07-13; confirm with each vendor.

How much do AI tools for cleaning businesses actually cost?

It ranges a lot. Residential scheduling starts low: ZenMaid from $19 a month plus $4 per seat, Jobber from $39 a month, Housecall Pro from about $59 a month on annual billing. Crew tools run cheap too: Connecteam is free for up to 10 users and about $29 a month after, and Swept starts around $30 a month. Commercial quality and reporting (CleanTelligent) starts around $175 a month. An AI receptionist (Goodcall) starts at $79 a month. Bidding software (Janitorial Manager) is quote-based. A good rule: if the tool saves or makes back more than it costs in a month, it's worth a 30-day trial. Pricing as of 2026-07-13; confirm with each vendor.

Will these AI tools replace my cleaners?

No. Nobody's mopping a floor through an app. What these tools replace is the paperwork and the dropped balls: the quote call you missed on a job, the reminder text you forgot to send, the crew hours you had to chase, the client asking for proof the office got cleaned. An AI receptionist answers when you can't; a scheduling tool sends the reminders so fewer clients no-show. The point is to free you and your crew for the actual cleaning, not to cut people. Try one tool on one headache and see what it takes off your plate.

How do I schedule crews and track their hours on jobs?

That's the sweet spot for the crew tools. Connecteam gives you employee scheduling and a GPS time clock with geofencing, so cleaners clock in at the job site, not from the parking lot, starting free for up to 10 users. Swept does the same for janitorial teams and adds multilingual chat and supply tracking, from around $30 a month. Both cut the guesswork out of who worked where and for how long, which is usually where hourly labor money leaks. Pricing as of 2026-07-13; confirm with each vendor.

Do these tools help me keep commercial clients happy?

Yes, mostly through inspections and reports. CleanTelligent (from Otuvy) lets you run custom quality inspections, log corrective actions, and hand the client a branded report that proves the work got done, starting around $175 a month. Janitorial Manager bakes inspections into its broader commercial platform alongside bidding and work loading, priced by quote. On commercial accounts, a paper trail of inspections is often what keeps the contract, so this is where the money is for janitorial companies. Confirm current pricing with each vendor.

Can these AI tools work together, or do I have to pick one?

Many connect, because they do different jobs. A common residential setup is one scheduling and office tool (ZenMaid or Jobber) plus an AI receptionist (Goodcall) on the phone. A common commercial setup is one crew tool (Connecteam or Swept) plus one quality tool (CleanTelligent). Start with the one that fixes your biggest headache, get it working, then add the second. Don't buy the whole stack at once. Confirm current integrations with each vendor.

Keep going

More for cleaning businesses

The rest of our free, plain-English help for cleaning owners, plus how to get listed if you're an AI consultant.

AI tools for cleaning businesses — the main pageThe overview: what AI does for cleaners, cost tiers, and finding local help. Ask Maps for cleaning businessesHow to get your business recommended in AI local search and maps. DIY: get your cleaning business found by AIThe plain-English, do-it-yourself path to AI visibility. What a local AI pro doesWhat to expect when you hire a local AI consultant. Find a local AI proBrowse independent consultants who set these tools up for you. Free, no cut taken. Are you an AI consultant?How to get listed in our directory and reach cleaning owners near you.

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Reviewed by James Mills, founder of The Agentic AI Index. Every tool name and price on this page was verified against the vendor's own website on the date below.

Sources

Every price and feature on this page was checked against the vendor's own current website on 2026-07-13. Prices and plans change, so confirm with the vendor before you buy.

ZenMaid — pricing page, zenmaid.com/pricing (Starter $19/mo + $4/seat; Pro $39/mo + $14/seat). Reviewed 2026-07-13.
Jobber — pricing page, getjobber.com/pricing (Core from $39/mo). Reviewed 2026-07-13.
Housecall Pro — pricing page, housecallpro.com/pricing (from about $59/mo annual, ~$79 monthly). Reviewed 2026-07-13.
Connecteam — pricing page, connecteam.com/pricing (free up to 10 users; paid from about $29/mo). Reviewed 2026-07-13.
Swept — pricing page, sweptworks.com (Launch from about $30/mo, up to 15 locations). Reviewed 2026-07-13.
CleanTelligent / Otuvy — pricing pages, cleantelligent.com (QC Basic from about $175/mo). Reviewed 2026-07-13.
Janitorial Manager — plans and pricing page, janitorialmanager.com/plans-pricing (pricing quote-based). Reviewed 2026-07-13.
Goodcall — pricing page, goodcall.com/pricing (Starter $79/mo; higher tiers $129 and $249/mo). Reviewed 2026-07-13.

Last reviewed: 2026-07-13. Pricing and features verified against each vendor's site on this date. Confirm current pricing with the vendor before purchasing.