The short version
- This page is a calculator, not a sales pitch. You type in six numbers about your shop and it shows what your admin time and missed calls could be worth per month.
- The math is simple and printed below the calculator. Admin minutes become hours, hours get priced at your own hourly value, and missed calls get priced at your own job value.
- Everything computes in your browser. Nothing you type is stored, sent anywhere, or tied to an email address.
- The defaults are just starting points. They are not industry averages, and this page does not claim any. Change every number to match your shop.
- The result is not a promise. Software costs money too. Most tools listed in this directory with a published price band fall under $100 a month or between $100 and $300 a month, and you should subtract that cost from whatever the calculator shows.
What do admin time and missed calls cost your shop each month?
Answer with your own numbers. The calculator prices two things: the office hours you spend on scheduling, invoicing, and follow-up, and the calls you miss that could have been jobs. AI office tools are built to take over the first and catch the second.
What your numbers say
Read this before you get excited: these are your numbers run through the formula below, not a promise from us or any vendor. AI office tools cost money. Of the 179 tools this directory lists, most with a published price band fall under $100 a month or between $100 and $300 a month; a few run $300 and up, and many are quote-based. Subtract the real subscription cost, and treat the missed-call line as the softest estimate here, since nobody recovers every missed call.
How the math works (the whole formula)
There is nothing hidden. A month is counted as 4.33 weeks (52 weeks divided by 12 months).
Office hours per month = jobs per week × minutes per job ÷ 60 × 4.33
Admin time value = office hours per month × your hourly value
Missed-call recovery = missed calls per week × 4.33 × lost-job % × average job value
Combined per month = admin time value + missed-call recovery
Worked example with the starting defaults: 25 jobs × 20 minutes ÷ 60 × 4.33 = about 36.1 office hours a month. At $75 an hour that time is worth about $2,706. Five missed calls a week is about 21.7 a month; if 20% become lost jobs at $350 each, that is about $1,516. Combined: about $4,222 a month. Your shop's numbers will be different, which is the whole point.
↑ Top of page ↓ What tools handle this work ↓ Common questions
What kind of AI tools handle this work?
Two kinds of software address the two numbers this calculator prices. Field service software (scheduling, dispatch, invoicing, automatic reminders) takes over most of the per-job office minutes. AI phone and messaging tools answer the calls you miss while you are under a sink or on a roof, ask the caller what they need, and book or escalate. The Agentic AI Index lists 179 tools of both kinds, sorted by trade, with each tool's price band published.
Start with the page for your trade, every one lists the tools that fit that work, what each costs, and how long setup takes:
If the numbers above look big enough to act on but you do not want to set software up yourself, a local consultant can do the vetting, setup, and training for you.
Questions people ask about this calculator
Is this calculator's result a promise of savings?
No. The result is your own inputs run through the simple formula printed on this page. It shows what your admin time and missed calls could be worth per month if software recovered them, not what any tool will actually save you. Real results depend on the tool, your setup, and your shop. Subtract the software cost before you decide anything.
What does AI office software usually cost?
The Agentic AI Index lists 179 tools and shows each one's price as a band rather than an exact dollar figure, because vendor prices change often. Of the tools with a published price band, most fall in the under $100 a month band or the $100 to $300 a month band. A smaller group runs $300 or more per month, some have a free tier plus paid plans, and many are quote-based. Check the vendor's site for the current price.
Does this calculator send my numbers anywhere?
No. The math runs entirely in your browser on this page. Nothing you type is stored, sent to a server, or shared with anyone. There is no signup and no email capture on this calculator.
Where do the default numbers come from?
The defaults are adjustable starting points chosen so the calculator shows something before you touch it. They are not industry averages or benchmarks, and The Agentic AI Index does not publish claimed averages it cannot source. Change every input to match your own shop before you take the result seriously.
Sources and scope
- Tool count (179) and price bands (free tier + paid; under $100/mo; $100–300/mo; $300+/mo; quote-based; per-report) from The Agentic AI Index tools.json feed, checked 2026-07-18.
- The 4.33 weeks-per-month factor is 52 weeks divided by 12 months.
- All other numbers on this page are the visitor's own inputs. This page cites no industry averages, vendor savings claims, or customer results, because we have none we can verify.
Last reviewed: 2026-07-18. The Agentic AI Index does not provide legal, financial, or business advice. This calculator is an educational estimate built from your own inputs. Verify all tool pricing directly with each vendor before buying anything.